Joining Collibra's Executive Assistants team: 

Collibra is looking for several highly organized, detail-oriented Executive Assistants to join our growing EA team.

You are a trusted professional who will act as an extension of the executive team in terms of voice, judgment and decision making. You serve as a role model in terms of project management, professional maturity, integrity/confidentiality and demeanor. You anticipate needs and plan accordingly, act with a sense of urgency, and advise and coordinate solutions to day-to-day problems. You work to minimize conflicts and maximize productivity for the executive team, enabling them to do their best work.

Executive Assistants at Collibra are responsible for:

  • Extensive scheduling, monitoring and prioritizing of all day-to-day incoming communication and requests for time
  • Keeping the executive team on time and ensuring that they are well prepared for all meetings
  • Planning, coordinating and scheduling all meetings: 1:1s, small and large group meetings, including leadership team meetings, All-Hands, QBRs, offsites
  • Anticipating and resolving any scheduling conflicts and managing all administrative details for team meetings and offsites  
  • Welcoming all visitors from arrival to departure
  • Reconciling expenses and budgets monthly, demonstrating Collibra’s core values
  • Arranging all travel including flights, hotels, ground transportation;  creating detailed itineraries; obtaining visas, passport renewals or any other travel documents
  • Light scheduling and coordination of ad hoc personal requests

You Have:

  • 8-10 years minimum experience in an Executive Assistant role supporting a senior executive, preferably in an area with confidentiality requirements
  • Heavy calendar, travel, and meeting planning experience 
  • Strong project management skills; ability to think ahead and anticipate needs – from the most mundane to the most complicated
  • Strong written and oral communication skills and a warm and professional demeanor
  • Excellent Mac skills and proficiency in Google Calendar; Solid Excel skills; experience with budget tracking and expense management software is a plus

Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only. *This role is remote 2 days a week and 3 days in the NY office.*

You Are:

  • Excited to join a fast-growing team and act as a role model, demonstrating our core values
  • Able to prioritize and manage multiple tasks and requests simultaneously and successfully
  • Able to roll up your sleeves and dig in – no task is too small
  • Able to work both independently and as a collaborative partner
  • Able to adhere to confidentiality and sensitive information

Benefits at Collibra:

We strive to provide all Collibrians with competitive and cost-efficient benefits that are aligned to our company values. As a high-growth company, our goal is to offer flexibility and choice with our benefits programs to support the evolving needs of our changing workforce. The specific offerings will differ slightly by region but our {Be}well benefit programs encompass the following strategic pillars:

  • {Be}Healthy: Healthcare for yourself and eligible dependents (inclusive of partners/domestic partners), mental health resources and care, tax-advantaged accounts, income protection, discount programs and more! Additionally, we encourage employees to treat their whole self by offering a bi-monthly calendar of events and programming dedicated to our {Be}well initiatives which focus on wellbeing areas including emotional, professional & social, financial, physical, allyship & belonging and giving back.
  • {Be}With Family: We offer multiple types of leave so that you can spend time with loved ones, including parental leave, caregiver leave and our annual family day. These are all complementary to our culture in which we value output over hours

  • {Be}Kind: Collibra For Good, Unconscious Bias & Allyship training, Manager Racial Injustice training and Collibra-led fundraisers.
  • {Be}Unplugged: Our paid time off programs include vacation, holidays, sick time and compassionate/bereavement leave. We also offer remote-friendly meditation sessions and cooking lessons – all of which you’re actively encouraged to use!
  • {Be}Informed: Competitive compensation, bonus potential, private company equity, merit reviews and promotion cycles, company pension, discounts programs, access to LinkedIn Learning, employee referral program, employee rewards & recognition, development programs and more!
  • {Be}Together: Community and belonging with our Employee Resource Groups (ERGs) and personal interest groups, ERG-driven events, speaker series, and celebrations, a dedicated DEI council, the virtual Collibra cafe, trivia, bingo games and much more

When in-person (office) life resumes, we look forward to more snacks, catered lunches, team offsites and social events (think holiday gift exchange, fundraising events, happy hours, celebrations and more)!

Equal Opportunity:

At Collibra, we’re proud to be an equal opportunity employer – which ties directly to our core value, “open, direct, and kind.” We realize the key to creating a company with a world-class culture and employee experience comes from who we hire and creating a workplace that celebrates everyone.

With this, we proudly consider qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, sexual orientation, pregnancy, sex, gender identity, gender expression, genetic information, physical or mental disability, HIV status, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status or any other legally protected category.

 

 

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