We’re shaping the way companies manage data by helping customers connect the right data, insights, and algorithms for all Data Citizens. When everyone across the organization is enabled with data, true transformation can take place. We are building a team of exceptional people to help us deliver on that promise. If you are interested in a career at the leading edge of technology, we look forward to hearing from you.
How you'll make an impact at Collibra:
We are looking for a highly organized, detail-oriented partner to join our team as an Executive Assistant to several of our Executive team. You are a trusted professional and will act as an extension of the executive team in terms of voice, judgment, and decision making. You should serve as a role model for other executive assistants, in terms of project management, professional maturity, integrity/confidentiality, and demeanor, anticipating and planning for needs, pace, advising and coordinating solutions to day-to-day problems. You minimize conflicts and maximize productivity for the executive team, enabling them to do their best work.
A day in the life of an Executive Assistant at Collibra:
You will be responsible for a wide range of tasks, including:
Extensive and heavy scheduling, monitoring, and prioritizing of the day-to-day incoming communication and requests for time
Plan, coordinate and schedule all meetings: 1:1, small group, and large group meetings, balancing a bi-monthly Exec Meetings, bi-monthly All-hands, QBR’s, Quarterly Executive Meetings, and Board Meetings; toggling to monitor and anticipate scheduling conflicts; quarterly offsite and ongoing pipeline regroups
Regular offsite planning for the Executive teams, including all administrative details
Some light scheduling and coordination of ad hoc personal requests
Ensure executive team is kept on schedule and on time for meetings day to day
Shepherd all visitors from arrival to departure, demonstrating Collibra’s core values
Expense and budget reconciliation monthly, as well as monthly overall department for both executive functions as needed
Schedule and participate in quarterly forecast review with to ensure tracking to budget
Arrange all travel including flights, hotels, ground transportation and create detailed itineraries; obtain visas, passport renewals or any other travel documents
8-10 years’ minimum experience in an Executive Assistant role supporting a senior executive; preferably in an area with confidentiality requirements
Demonstrates ability to juggle and prioritize multiple tasks and projects simultaneously and successfully
Possesses strong project management skills; one who thinks ahead and anticipates needs -- from the most mundane to the most complicated
Heavy calendar, travel, and meeting planning experience required
Excellent Mac skills & superior proficiency in Google Calendar
Solid Excel skills; experience with budget tracking a plus and experience in expense management software is a plus
Rolls up sleeves and digs in - no task is too small
Adhere to confidentiality and sensitive information
Strong written and oral communication skills while maintaining a warm and professional demeanor
Standard in-office hours are 9am-6pm; require flexible availability at times (M-F 8a-7p); periodic but limited needs on weekends or after hours; some texting in the morning and at night for critical items only
A friendly, rapidly growing environment where your input is valued and growth is fostered
Ongoing opportunities to collaborate with fellow Collibrians globally
Flexible hours = quality > quantity
Bi-monthly catered lunches. Never go hungry again!
Did we mention happy hour?
Spacious brand new offices in NYC
A state-of-the-art laptop for work
And of course, a competitive salary with a strong benefits package